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Manual data export - import

Manual Items Sync​

To synchronize item list with Shopify manually:

  1. Choose the 🔎 icon, enter Shopify Setup, and then choose the related link.

  2. Press Sync Item List

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  3. Press Yes

Note: The direction of synchronization depends on the Sync Items field setting:

  • If set to To Shopify - exports items from Business Central to Shopify

  • If set to From Shopify - imports items from Shopify to Business Central

Manual Customers Export​

To export customer list to Shopify manually:

  1. Choose the 🔎icon, enter Shopify Setup, and then choose the related link.

  2. Press Send Item List

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Press Yes

Manual Documents Import​

To import new documents (sales orders or fulfillments) from Shopify manually:

  1. Choose the 🔎 icon, enter Shopify Setup, and then choose the related link.

  2. Press Import New Documents

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  3. Press Yes

Note: The type of documents imported depends on the Import Orders field setting:

  • If set to Orders - imports unfulfilled orders as Sales Orders

  • If set to Fulfillments - imports fulfilled orders as Sales Invoices

How System Prevents Duplicate Imports​

When system is importing orders or fulfillments, it checks whether this document already exists in Business Central by:

  1. Checking the JML Shopify Document ID field on Sales Headers and Sales Invoice Headers

  2. For backward compatibility, also checks Your Reference field on Sales Headers

  3. For Posted Sales Invoices, checks JML Shopify Document ID field

If a document with the same Shopify ID is found, it will not be imported again.

Testing Connection​

To verify that Business Central can connect to your Shopify store:

  1. Choose the 🔎 icon, enter Shopify Setup, and then choose the related link.

  2. Press Test

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  3. If connection is successful, you will see a confirmation message with your shop information.

  4. If connection fails, check:

    • API Url is correct (should end with /admin/)

    • API Token is valid and not expired

    • Internet connection is working

    • Shopify custom app has correct API scopes enabled